Document Management

Data Challenges and Collaboration in Construction Projects

By Alan Espinoza 5 min July 28, 2022
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Data Challenges & Collaboration in Construction Projects

Real-time access to project data on a construction site can be the difference between a job finishing on-time and on-budget or running over. To streamline their workflows, construction professionals are increasingly turning to technology for innovative ways to improve collaboration, enhance communication and reduce error.

In fact, in a study by Dodge Data & Analytics, 61% of construction professionals reported that using project collaboration solutions reduced project error and data friction. Today, we're going to offer a snapshot of how Bricsys® 24/7, a cloud-based construction solution, can help you maximize your high-value workflows on your projects.

Construction projects are chaotic

Construction projects are chaotic by nature: poor communication among numerous stakeholders, fragmented and siloed disciplines and data, and the use of antiquated analog methods for project documentation due to slow technology adoption. Bricsys® 24/7 is a simple, yet powerful construction-collaboration cloud platform for information viewing, markup and exchange. Let’s explore how Bricsys® 24/7 can tame the chaos.

What is 24/7?

At its core, Bricsys® 24/7 is a simple document management and hosting platform. However, our automated workflows, custom forms and task manager can really elevate your construction project-management activities. While 24/7 can improve data and information exchange at all phases of the project from design to operation, the Bricsys® 24/7 platform can have a huge impact especially during these high-value construction workflows:

  • At the trade bidding phase
  • Shop drawings submittal phase
  • RFIs (request for information)/ change Requests / revision control
  • And finally, at the handover stage

high-value construction workflows


The process of bidding for contracts can be time-consuming and complicated, especially when it comes to ensuring that all potential vendors have access to the relevant documents. One way to streamline the process is to use an online platform such as Bricsys® 24/7, which allows you to set up permission-based documents and folders for RFPs/bids. This keeps all the digital RFPs, bids and RFIs in a centralized place, and provides an audit trail for transparency. Using such a platform can help to reduce redundant work and ensures every vender can view each question and answer, helping to avoid favoritism (and potential litigation).

Shop Drawings/Submittals

An effective shop-drawing process can save your organization time and money by preventing errors and rework. To achieve this, shop drawings should always be submitted with all the pertinent metadata and then reviewed in a timely manner. Bricsys® 24/7 utilizes custom forms and automated workflows to ensure drawings are routed to the correct reviewers and final approver. Using 24/7 reduces the need for manual intervention and helps keep the process moving smoothly. By getting drawings and submittals right first time and up to date, you can avoid costly delays and improve project efficiency.

RFIs/Revision Control/Change Requests

Have you ever been working on a project and ran into an issue that required clarification; or ever needed to find the latest version of a drawing, but didn't know which the latest revision was?

Maybe you've even had someone request a change, but the change got lost in email or buried in a shared disk drive somewhere. If any of these situations sound familiar, then you’ll know about the struggle of trying to manage RFIs, change requests and revisions. But what if there was an easier way?

Bricsys® 24/7 answers this call. With automated notification and request management, you can keep track of everything in one place and avoid potential disputes down the line. Every request can be easily tracked, from initial submission to review and sign-off. And because everything is stored in one centralized location, nothing will get lost or forgotten. As a result, you'll be able to manage your projects more effectively and efficiently, ensuring both you and your clients are satisfied with the final result.


When the time comes to handover a project to the client, all the relevant data must be collected and organized centrally. This includes everything from operating and maintenance manuals to warranty information and inspection reports, among the many other deliverables. Having all this data readily available in Bricsys® 24/7 makes the handover process smoother and more efficient. Our platform also helps to ensure that no important information is lost or forgotten. Additionally, storing all this data in a secure and accessible format will allow project stakeholders to access the information for renovations, expansions or lessons learned. By using Bricsys® 24/7 throughout the life of the project (design, planning and construction), you can help to ensure the handover process goes smoothly and all relevant information is captured and comprehensively stored when generated.

Don't just take our word for it...

BAM Belgium has been using Bricsys® 24/7 for many years to manage their projects. At the Bricsys Digital Summit in 2020, Martine Deloz, Digital Construction Manager at BAM, described the benefits of using our solution:

“The main benefit of using 24/7 is to ensure a standard approach for managing documented information on projects. The use of 24/7 improves data quality and consistency. And a single version of the truth ensures that every member of the project team always works on the latest, correct version of the information.”

Our friends at Willemen Construct also utilize Bricsys® 24/7 to rein in the chaos – this is what Dieter Froyen, Head of Work Preparation Construction, said:

“Documentation for our construction projects generally consists of more than 10,000 documents and emails. A well thought-out design and proper follow-up of the use of Bricsys® 24/7 is crucial to preventing chaos…”

Whether you're looking to upgrade your organization's antiquated methods, or simply trying to streamline your digital processes with our automation capabilities, Bricsys® 24/7 can certainly elevate your workflows and put an end to chaos.

For more information on Bricsys® 24/7, go to

If you'd like to watch the recorded webinar, view here

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by Alan Espinoza

Alan Espinoza is the Go-to-Market lead for Building Construction CAD & BIM solutions at Bricsys, part of Hexagon.

Alan has hands-on experience in BIM and Project Management on the owner's side, at the design office, and in the construction trailer. Alan has worked on large-scale campus-level projects including Northrop Grumman, Lockheed Martin, and Universal Studios theme parks. He joined Hexagon in October 2020, as a senior strategy and enablement consultant. He completed his bachelor’s degree in engineering technology at Seminole State College of Florida and his master’s degree in engineering management at Florida Institute of Technology. He is based in Atlanta, GA, USA. 

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